DEPARTMENT OF TRANSPORT
POST: OFFICE ADMINISTRATOR GRADE I
REF NO: 2017/026
Branch: Various Posts
SALARY: R 183 558 per annum. (Level 6)
CENTRE: Pretoria REQUIREMENTS : A three years National Diploma with one (1) year experience or Grade 12 with 4 years’ relevant experience. Note: The following will serve as recommendations: Basic Computer Literacy Certificate as well as an Administration Skills (Basic) Certificate. Experience and ability to work with people. Excellent communication skills (written and verbal). Ability to communicate with all cultures at all levels. Positive, open and friendly disposition in all communication. Confidence, confidentiality and reliability. Computer literacy (Corel and Microsoft Office, Internet and E-mail). Ability to handle documents and correspondence. Ability to maintain client satisfaction, both internal and external. Willingness to work irregular hours.
DUTIES: The successful candidate will be responsible for: Provide secretarial services to the Directors. Answer and record telephone calls / facsimile and e-mail activity on behalf of the Director as well as screen telephone calls. Record and respond to queries from the public and personnel in the Department. Receive documentation, acknowledge receipt, apply and allocate a file number, record data into computer system and file documentation appropriately. Perform document tracking for all documents. Maintain strict confidentially when working with documentation related to staff members and other Matters. Act as a relief to support the Chief Director and other Directors in the unit as and when required. Perform general office administration, e.g. send and receive faxes, e-mails, receive and dispatch items and do photocopying. Type letters, agendas, minutes and other correspondence. Administer travel arrangements. Provide secretarial support for meetings. Keep and maintain a leave register for the Directorate. Assist in organising meetings, workshops, seminars and conferences. Prepare for meetings (arrange venues, refreshments, electronic equipment and all other logistical requests).Keep circulars and all relevant HR, Finance and Supply Chain Management policies updated.
ENQUIRIES: Ms N Masilela Tel: 012 309 3104
APPLICATIONS: Department of Transport, Private Bag X193, Pretoria, 0001 or hand deliver at the 159 Forum Building, Cnr Struben and Bosman Street, Pretoria
FOR ATTENTION: Recruitment Unit. Room 4034.
NOTE: Applications must be accompanied by form Z83, obtainable from any Public Service Department, (or obtainable at www.gov.za) and a recent updated comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and dates), as well as certified copies of all qualifications and ID document. Failure to submit the requested documents/information will result in your application not being considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The Department reserves the right not to fill the posts. The successful candidates must be willing to sign an oath of secrecy with the Department. Applicants will be expected to be available for selection interviews and assessments at a time, date and place as determined by the Department. All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks and security vetting. Please note: Correspondence will only be entered into with shortlisted candidates. All shortlisted candidates for Senior Management level (SMS) posts will be subjected to undertake a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated to the candidates prior to the interviews. Recommended candidates will also be required to attend a generic managerial competency assessment after the interviews. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.