DEPARTMENT OF TRANSPORT
POST: SECRETARY / RECEPTIONIST
REF NO: 2017/031 (Administration: Office of the Director-General) (Chief Directorate: Office of the Director-General) (Directorate: Office of the Director-General)
SALARY: R 183 558 per annum. (Level 06)
CENTRE: Office of The Director-General: Cape Town
REQUIREMENTS: An appropriate NQF Level 6/7 qualification (National Diploma or Bachelor’s Degree) in Office Management with 1 year experience or Grade 12 with 4 years of experience.Required knowledge and skills: Comply with MISS requirements; Good communication (written and verbal) and interpersonal skills; Analytical, Problem Solving, Computer Skill. Must be willing to work beyond normal working hours and work under pressure.
DUTIES: Render a reception and general administrative support services to the Office of the Director-General in Cape Town. Receive Director-General’s guest. Liaise with the Pretoria Office. Make logistical arrangement for the Director-Generals meeting. Make travel and accommodation arrangements for staff in the Office of the DirectorGeneral in Cape Town. Attend to email correspondence and receive/send faxes, typing of documents when required. Receive telephone calls, keep a message system for staff members, Records, and acknowledge receipt of queries from the public and personnel from the Department. Maintain strict confidentiality when working with documentation related to staff members and other matters. Provide general administrative assistance as required. Record data into computer system and file documentation. Prepare meetings packs.
NOTE: This post is being re-advertised and candidates who applied previously may reapply if they are still interested.
ENQUIRIES: Ms M Lotz; Tel: (012) 309 3663/3312
APPLICATIONS: Department of Transport, Private Bag X193, Pretoria, 0001 or hand deliver at the 159 Forum Building, Cnr Struben and Bosman Street, Pretoria
FOR ATTENTION: Recruitment Unit. Room 4034.
NOTE: Applications must be accompanied by form Z83, obtainable from any Public Service Department, (or obtainable at www.gov.za) and a recent updated comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and dates), as well as certified copies of all qualifications and ID document. Failure to submit the requested documents/information will result in your application not being considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The Department reserves the right not to fill the posts. The successful candidates must be willing to sign an oath of secrecy with the Department. Applicants will be expected to be available for selection interviews and assessments at a time, date and place as determined by the Department. All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks and security vetting. Please note: Correspondence will only be entered into with shortlisted candidates. All shortlisted candidates for Senior Management level (SMS) posts will be subjected to undertake a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated to the candidates prior to the interviews. Recommended candidates will also be required to attend a generic managerial competency assessment after the interviews. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.