DIRECTORATE: COMMUNICATION SERVICES, 210417/13A
DIRECTORATE: GLOBAL BILATERAL RELATIONS 210417/13B
DIRECTORATE: MANAGEMENT ACCOUNTING (WTE) 210417/13C
DIRECTORATE: LOGISTICS & INVENTORY MANAGEMENT (WTE) 210417/13D
SALARY: R142 461 per annum, (Level 05)
CENTRE: Pretoria
REQUIREMENTS:
- Grade 12 and Certificate in Secretariat Services.
- At least one (1) years experience in secretarial duties and general administration.
- Knowledge of administrative procedures.
- Practical knowledge in secretarial duties, computer literacy, sound organisational skills.
- Good people skills. Basic written communication skills Higher level of reliability.
- Ability to act with tact and discretion.
- Knowledge of dispute resolution process.
- Understanding of Social and Economic development issues.
- Basic Financial Management and knowledge of PFMA.
- Client orientation and customer focus.
- Excellent communication skills.
- Accountability and ethical conduct.
DUTIES:
- Provides secretarial / receptionist and clerical support service to the manager.
- Receives telephone calls and messages for the manager and channels calls to relevant role players when necessary.
- Manages and coordinates the diary of the manager by recording appointments events.
- Do all required typing in the office of the manager.
- Operates office equipment like fax machines and photocopies.
- Liaise with travel agencies to make travel arrangements and other logistics.
- Coordinate and arrange all meetings and events for the office of the manager.
- Collect all relevant documents and information to enable the manager to prepare for meetings.
- Record minutes of the managers meetings when required.
- Process all travel and subsistence claims and all invoices that emanate from the activities of the work of the manager.
- Draft routine correspondence and reports.
- Administer matters like leave registers and telephone accounts.
- Receives records and distributes all incoming and outgoing documents.
- Handle the procurement of standard items like stationary, refreshments etc.
- Remain up to date with regard to prescripts / policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the manager.
- Studies relevant Public Service and Departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
- Remain abreast with procedures and processes that apply in the office of the manager.
ENQUIRIES: DIRECTORATE: COMMUNICATION SERVICES, 210417/13A Ms. M. Motlhaolwa, Tel 012-336 7957 ENQUIRIES: GLOBAL BILATERAL RELATIONS 210417/13B Ms. T Fiko Tel 012-336 8741
ENQUIRIES: DIRECTORATE: MANAGEMENT ACCOUNTING (WTE) 210417/13C Mr. D.J. Mcitwa, Tel 012-336 8382
ENQUIRIES: LOGISTICS & INVENTORY MANAGEMENT (WTE) 210417/13D Ms N. Maluleka, Tel 012-336 8563